Code of Conduct
Dear Associate,
The details of Code of Conduct & Conflict of Interest
Policy of our Company is enclosed.
At
baboon.co.in, we expect all associates to conduct themselves in a manner that enhances
the image & reputation of the organisation. We also expect that our
associates conduct business activities in a manner that does not create a
conflict of interest between the associate and the company.
While you may be called upon to make decisions on behalf of the
organisation, you need to make such decisions within the Policy framework that
has been outlined in the booklet. While the Policy has attempted to cover a
number of areas, it is obviously not comprehensive.
Kindly go through the document very carefully and understand
its contents, especially in terms of how it applies to you.
Regards,
Mr. Manish Kaushik
Chairman & CEO
CODE OF CONDUCT
The Company expects associates to adhere to the rules of
conduct & behaviour while conducting Company's business. The Company's
Policy on the same is as follows:
- Carryout ones roles and responsibilities effectively and efficiently to
maximize business for the Company.
- Follow all policies, procedures and internal control systems of the Company.
- Obey the laws of the country while carrying out ones work.
- Behave with integrity and honesty.
- Accept accountability.
- Communicate openly.
- Treat people fairly and with dignity and respect.
- Handle all customer contacts with the highest standard of professionalism
and courtesy.
- Report to work/external meetings/training as scheduled.
- Effectively utilize ones time at work and avoid spending it on personal
activities and phone calls.
- Keep superiors informed when leave of absence is required.
- Report to work in appropriate attire. (in line with the Company's dress
code).
The Company will not
accept and will not tolerate the following behavior from an
associate:
- Being intoxicated on Company's premises or while conducting Company's
business.
- Consuming alcoholic beverages either on the premises of the Company or
Company business partners.
- Entering into fights either on the premises of the Company or Company
business partners.
- Using rude, abusive or obscene language with a customer, business partner or
a colleague. Disconnecting a customer's, business partner's or a colleague's
call without providing appropriate services.
- Refusing to serve a customer or carryout reasonable orders (relating to
work) of a superior.
CONFLICT OF INTEREST
GUIDELINES
An associate
of the Company has a duty to avoid financial or other business relationships
that might be adverse to the interests of the Company, create the appearance of
(or have the potential of producing) conflicting loyalties or interests, or
interfere with effective job performance.
The Company requires it's
associates to conduct business activities to the highest ethical standards and
take action to avoid personal and business situations that create conflict,
competition, or tension between the Company's interest and the interest or
loyalty of the associate.
Below are some
examples of conduct covered by this policy that could create potential conflict
of interest:
- Associate shall not own a material interest in, or act as an officer,
director, employee or consultant on behalf of any supplier, contractor, or
customer of the company.
- The Company discourages gifts, trips, entertainment, loans or other favors
from contractors, suppliers, customers or business partners. However, small
business gifts of an advertising nature or reasonable business entertainment in
the course of Company's business may be accepted where the value of the gift or
business activity does not exceed Rs. 1000. If the gift or business
entertainment exceeds the limits of this Policy, the associate should seek the
approval of the SBU Head/Managing Director.
- Associates shall not use information, or Company facilities and assets in a
manner that will be detrimental to the Company. An associate shall not use for
his or her own benefit information developed through Company's research or
development activities, or disclose confidential or unpublished information
obtained through associates connected with the Company, during the course of
employment or even after separating from the services of the Company.
- Associate shall not be employed gainfully elsewhere or take a part-time job
without the explicit permission of the Management.
- Associate shall not use Company's assets or facilities for their personal
benefit. Company's assets or facilities referred to in this policy includes but
is not limited to computer hardware and software, communications facilities and
Company provided access to the Internet.
- Associate shall be responsible for protecting the company's Intellectual
property, Copyrights and Proprietary information. Proprietary information is any
information created, acquired or controlled by the Company, which the Company
has determined should not be published or released to others. It includes, but
is not limited to, financials, billing records, unannounced products and
services, technical information, sales and marketing data and employee records.
- Associate shall also protect the proprietary information and copyrights of
the Company's business partners or products used by the company.
- Associate shall not seek to own or acquire property or interests through the
use of confidential or unpublished Company information. Associates should not
attempt to own any interest or property where the value of the property is
likely to be influenced by Company's action.
- Associate shall not convert business opportunities, which are reasonably
anticipated to be of interest to the company, for his or her own benefit, nor
diverted by the associate for the benefit of others.
- Associates shall not own (directly or indirectly) material interest in the
enterprise of a competitor of the Company. In addition, no associate should act
as a director, office partner, consultant, employee or agent of any enterprise
in competition with the Company or its business partners.
- When an associate leaves the Company, all the documents and records
containing proprietary information must be returned to the Company.
- Even after employment ends, the former associate will continue to be obliged
not to divulge any proprietary information to any other person, party or
competitor for a period of one year from the date of separation from the
Company.
- If an associate is in doubt of any proposed activity or action which will
adversely affect the Company's interest or violates this Policy, he / she must
check the proposed activity with the SBU Head/Managing Director through their
supervisor. An associate will proceed to undertake any such proposed activity or
action only after obtaining approval from the SBU head/Managing Director.
- You shall neither directly or indirectly work or do consultancy or engage in
any such services for any organization, company or firm which is a subsidiary or
parent of a company which is in direct competition to the business of baboon.co.in for a
period ofone year from the date of leaving the services of the
company.
Non-Solicitation:
While
you are employed by baboon.co.in Ltd. and for a one year period after
leaving the services of the company, for any reason whatsoever, you will not
without prior written permission from the company directly or indirectly
(whether alone or as a partner, joint venturer, consultant, officer, director,
investor, employee, agent or independent contractor) whether for yourself or on
behalf of any other person or entity actually or attempt to:
- Solicit, persuade, hire or employ any employee of baboon.co.in Ltd.
- Solicit business from any baboon.co.in Ltd. customers or potential customers on whose
account or with whom you dealt with while in employment, for a similar
business/activity, which is in competition with baboon.co.in Ltd.
- Knowingly permit any person or entity that employs you or that is directly
or indirectly controlled by you to engage in any of the conduct prohibited by
this Non-Solicitation section.
No
Conflicting Obligations:
You also represent
that you will not bring with you or disclose to baboon.co.in Ltd., or use in the performance
of your responsibilities at baboon.co.in Ltd., any confidential information not generally
available to the public of a former employer or any other party, unless you have
obtained written authorization for its possession and use. You also agree that,
during your employment by baboon.co.in Ltd., you shall abide by any confidentiality
obligations you may owe to any former employer or other party. You also agree
and represent that you are not bound by any valid agreement or obligation of
non-competition or non-solicitation to any former employers or other parties.
- Solicit, persuade, hire or employ any employee of baboon.co.in Ltd.
- Solicit business from any baboon.co.in Ltd. customers or potential customers on whose
account or with whom you dealt with while in employment, for a similar
business/activity, which is in competition with baboon.co.in Ltd.
- Knowingly permit any person or entity that employs you or that is directly
or indirectly controlled by you to engage in any of the conduct prohibited by
this Non-Solicitation section.
ACKNOWLEDGEMENT
- I acknowledge that I have received and read the policy titled "Company's
Code of Conduct and Conflict of Interest" and I understand my employment with
the company will be terminated if I violate the conditions stated in this
Policy.
- I acknowledge that I have read the policy on Conflict of interest and I
agree;
- Not to use any company facility or resources, including computer hardware
and software, communications facilities and company access to the Internet in a
manner detrimental to the Company or in violation of this Policy.
- I will not use any information obtained from the Company in a manner
detrimental to the Company. I will not make any unauthorized disclosure of
confidential or published information, documents, or data obtained through or my
association with the Company during the tenure with the Company or even after
leaving the services of the Company as per the conditions of this policy.
I understand that the Policy on Conflict of Interest requires that I
report in advance to my SBU Head/Managing Director any commitment on my part
that might involve me in a conflict of interest of the kind set forth in the
Policy.
Name:
Signature:
Date:
